March 2022
A meeting of Wickenby Parish Council took place on Tuesday 1st March 2022 in St Peter and St Lawrence Church
Present: Cllrs J Hairsine (Chairman), M J Gill-Stafford (Vice Chairman), Mrs J Grant, Mrs T Keat, Mrs S Wheeldon, D Chilton and A Clack
Parish Clerk: Ms T A Broughton
No members of the public were present.
22/03/01 To receive apologies and reasons for absence from any Councillors
No apologies required.
22/03/02 To receive from co-opted Councillors signed copies of Declarations of Acceptance
Forms
Cllr A Clack signed form duly received.
22/03/03 To receive any declaration of interest applicable to agenda items in accordance with the 2000 LG Act
None.
22/03/04 To approve the notes of the Full Council Meeting held on 7th December 2021 and authorise the Chairman to sign these as the official minutes of the meeting.
AGREED Proposed Cllr J Hairsine, Seconded Cllr M J Gill-Stafford
To approve the minutes dated 7th December 2021 as a true record of the meeting
Unanimous
22/03/05 To receive, discuss and action any reports from outside the meetings and outside
Bodies
There has been a meeting with a complainant about dog fouling. Cllrs M J Gill-Stafford and Cllr T Keat will follow this up and report back at the next meeting.
22/03/06 Financial issues
To receive and approve the bank reconciliation
It was stated that Yorkshire Bank have merged with Virgin Money and have closed the Lincoln Branch. The council does not have a bank card. Clerk explained how internet banking should be researched and how procedures can be instigated for online banking for payroll and faster payments. No reconciliation available for this meeting. Cllr T Keat will further research alternative banks.
To approve the 2022/2023 Budget
The budget was approved at the December 2021 meeting Min Number 21/12/06 (b).
To complete and sign the 2022/2023 precept demand form
Has been completed and Clerk to double check.
To discuss and take any necessary action regarding the council’s bank account
As at a) new accounts will be researched and Cllr M J Gill-Stafford will contact Virgin Money to cancel any further standing orders going out.
To approve payment of accounts – list below
Youth Employee Salary December 2021 £34.40
Youth Employee Salary January 2022 £27.00
Youth Employee Salary February 2022 £36.00
Agreed Proposed Cllr Mrs T Keat, Seconded Cllr J Hairsine
To sign cheques for the above payments to include Parish Clerk March 2022 Salary.
Unanimous
Clerk to check on the LALC invoice and Cuprinol receipt to be submitted by Cllr M J Gill-Stafford and owner receipt from Cllr Mrs J Grant.
Comment was also made of an error request from WLDC for election costs of 2019 of £107.94. An apology has been received.
22/03/07 Administration
To discuss and take any necessary action regarding the Parish Council website page
Clerk to update the website and correct any errors. Also to change any passwords and distribute to councillors.
To discuss and take any necessary action regarding the Queens Platinum Jubilee
It was agreed that an event will be held in a resident’s garden using a marquee on the 5th June on the Sunday afternoon. Clerk to check the insurance as there will be a band. It was agreed to research the number of children in the village to receive a special mug. Members discussed purchasing jubilee memorabilia.
AGREED Proposed Cllr Mrs J Grant, Seconded Cllr Clack
To budget £500 of Parish Council’s funding for the Jubilee event and to create a Council Events committee
Unanimous
Members discussed the Event Committee becoming a statutory committee of the council.
To discuss and take any necessary action regarding future Parish events
Easter Egg hunt will be on Saturday April 16th. Quiz night went really well. The accounts are still being worked upon. It was felt that there was no reason to continue with Easter Boxes as this was a support indicative during the pandemic.
Agreed proposed Cllr Mrs J Grant, Seconded Cllr Mrs T Keat
Not to continue with Easter Boxes.
Unanimous
To discuss and take any necessary action regarding the review of council policies and procedures
It was stated that a safeguarding policy should be developed. Clerk will conduct a review of the existing policies and advise on updates.
22/03/08 Parish Maintenance
To receive an update and discuss any necessary maintenance work required to the village/picnic area
It was agreed to source prices to repair the gates. Chairman will research both wooden and galvanised. Work on the ground will commence in March. Councillors will volunteer to help. There will be a new sign required and should make it more visible. A dog bin would be welcomed and it was suggested to look out for plant types. Also ownership of the land was queried.
To receive an update regarding replacing the memorial bench opposite the church
There are two more weeks to collection. Cllr T Keat will promote on the Wickenby Facebook page.
To discuss and take any necessary action regarding maintenance to the bus shelter area
Cuprinol has been purchased and the woodworm has been treated. There has been some minor vandalism to the shelter and it will be sand papered down.
To receive an update regarding the tree planting project
Two applications have been received to purchase trees. Two households purchased their own and been reimbursed 50% and 1 donation of 4 trees. Suitable locations are hard to fine. No further action to be taken.
To discuss and take any necessary action regarding dog fouling in the village
New stickers have been ordered. Continue to promote education. It was agreed to check the bins already in the centre of the village. Clerk to obtain costs of 3 new bins and also to check the locations.
To discuss costs and action gift Easter boxes to single elderly residents
No further action as agreed not to continue with this project.
22/03/09 Planning/Consultations
There are no planning applications. The last two applications concerns were covered in reports from other. Agencies. To distribute the weekly planning list.
22/03/10 To receive any reports from councillors
It was agreed for Cllr M J Gill-Stafford to pursue a meeting with the District Councillor and Clerk to add an invitation to the next Full Council Agenda as well as Police and County Councillor representatives.
Cllr M J Gill-Stafford has checked on the vulnerable residents in the village.
A complaint had been received about discarded plastic containers in a ditch at Westlaby Lane, some containing agricultural chemical residues, that could cause
irritation on the bare skin of litter pickers. Containers safely disposed of.
22/03/11 To agree the date of the next Council meeting
17th May for the Annual Parish Meeting and the Annual Parish Council Meeting
starting. At 7pm. Full Council meetings are quarterly in September, December
March and May on the first Tuesday of the month except for May.
Agreed Proposed Cllr J Hairsine, Seconded Cllr T Keat
Meetings dates as above. May be 2nd or 3rd week
Unanimous
22/03/12 To agree to close the meeting to the public and press
Agreed Proposed Cllr T Keat, Seconded Cllr J Grant
To close the meeting to public and press
Unanimous
22/03/13 To discuss and take any. Necessary action regarding the employment of a Clerk and
Responsible Financial Officer
New Parish Clerk has been appointed Ms Tracey Broughton and contract and pay
scale will be worked out for the next meeting.
22/03/14 Youth Employee
Cllr Gill-Stafford reported the Youth Employee is doing very well.
Meeting closed at 21:00